Nov 21, 2024  
2018-2019 Course Catalog 
    
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2018-2019 Course Catalog [ARCHIVED CATALOG]

Refunds

Standard refund policy
Non-standard refund policy		 Refund procedure
Financial restrictions

Refund policy on tuition & fees

Undergraduate and Graduate

The University of Saint Joseph refunds tuition and fees based on its institutional policy. Adjustments made outside the institutional policy may be made by the vice president of finance and provost when extenuating circumstances exist such as illness.

Standard refund policy

Non-refundable fees Refundable fees
Admission deposit Tuition
Residence/board  fee Comprehensive student fee
Room deposit fee
Amenities fees
Laboratory fees Applied Music fees

Refunds cannot be mailed until funds are received and checks have cleared. No refunds of tuition and fees are given after the established drop/add date for standard courses as published in the academic calendar

Cash/check payment

A refund check will be automatically generated and sent to you at your mailing address, unless other arrangements have been made with the Accounts Payable Department. Please allow two to three weeks for a refund check to be issued.

Credit card payments

When you pay by credit card and there is an adjustment made to the charges paid, we are required to credit the credit-card account used to make the payment. Regulations prohibit the University from making a refund to you in cash or check when payment was made with your credit card.

Financial aid refunds

The University cannot disburse your financial aid onto your account until the University receives the funds. Any excess financial aid will be refunded to you after the drop/add date for each semester.

NOTE: No tuition refunds are given after the established drop/add date for standard courses as published in the academic calendar.

Partial refunds policy for active duty service members and active reservists
(when funded by their service’s tuition assistance policy)

If a matriculated student who is an active duty service member or active reservist, funded by their service’s Tuition Assistance Program, drops a course, funds may returned to the student’s service depending on when the student completes the paperwork to drop the course:

Prior to the beginning of the course

If a matriculated student who is an active duty service member or active reservist, funded by their service’s Tuition Assistance Program, drops a course before the course begins, 100% of tuition and refundable fees will be returned to the student’s service.

16-week semester

After the start of the course, a portion of the tuition and refundable fees may be returned to the student’s service based on this schedule:

If the student drops the course during:

  • 1st week: 100%
  • 2nd week: 100%
  • 3rd week: 87%
  • 4th week: 81%
  • 5th week: 75%
  • 6th week: 69%
  • 7th week: 62%
  • 8th week: 56%
  • 9th week: 50%
  • 10th week: 44%
  • After 10th week: No refund

8-week session

After the start of the course, a portion of the tuition and refundable fees may be returned to the student’s service, based on this schedule:

If the student drops the course during:

  • 1st week: 100%
  • 2nd week: 100%
  • 3rd week: 75%
  • 4th week: 62%
  • 5th week: 50%
  • After 5th week: No refund

Partial Refunds for Online Graduate Programs: Biology, Chemistry, Biochemistry, and Nutrition

If a matriculated student in a Graduate Online Program drops a course, a refund may be issued depending on when they complete the paperwork to drop it:

Prior to the beginning of the course: A student who drops a course in an online graduate program before the course begins will receive 100% of the tuition refunded.

  • Sixteen-week semester: After the start of the course, the student may get a portion of the tuition refunded (less a processing fee of $100) based on the following schedule. If the student drops the course during the:
    • First Week: 100%
    • Second Week: 90%
    • Third & Fourth Weeks: 80%
    • Fifth Week: 70%
    • Sixth & Seventh Weeks: 60%
    • Eighth & Ninth Weeks: 50%
    • After Ninth Week: No Refund
  • Eight-week session: After the start of the course, the student may get a portion of the tuition refunded (less a processing fee of $100) based on the following schedule. If the student drops the course during the:
    • First Week: 100%
    • Second Week: 90%
    • Third Week: 80%
    • Fourth Week: 70%
    • Fifth Week: 50%
    • After Fifth Week: No Refund

Non-standard refund policy

Summer term refund policy

Students who drop a summer term course before the start of the first class and prior to the start of the second class will receive a 100% refund of tuition and fees. After the second class, there is no refund.

Modular class refund policy

Students who drop a modular course before the start of the second class will receive a 100% refund of tuition and fees. After the second class, there is no refund.

Online class refund policy

Students enrolled in online courses must drop the course within 96 hours of the first class date in order to receive a refund. After that time, there is no refund.

NOTE: No refunds are given after the established drop/add date for non-standard or off-campus cohort courses as published in the academic calendar.

Refund procedure

The Office of the Registrar will drop students from classes once they complete an approved drop form. Tuition and fee adjustments will be credited in accordance with the published drop/add period when the charges update process is run. Students who drop classes 21 days after the start of the semester for standard and non-standard courses receive no adjustment to charges.

Resident students who are granted an exception to their Housing Contract, authorized by the dean of students or director of housing, may have adjustments made to their room, board and amenities fees.

Financial restrictions

A student whose account is in arrears may be excluded from enrolling in future classes, lectures, laboratories and graduation until such payment or satisfactory arrangement is made. Grades, transcripts and honorable dismissals are also withheld.