Registration

Undergraduate and Graduate

Students are responsible for registering for the necessary courses in the proper sequence to meet the requirements of their academic program. Students prepare a course sequence in consultation with an advisor. Then students register on the dates announced in the academic calendar. Exceptions can be made only with the permission of the registrar.

No student is permitted to register until physical examination forms and applicable Measles/Mumps/Rubella/Varicella immunization are on file in the Health Services Office, and financial debts to the University have been cleared. Exceptions to this policy are by approval of the Health Services Office and the Bursar’s Office, respectively.

Online Registration

Returning students may register online using their University of Saint Joseph email address and assigned PIN (personal identification number). Access to MyUSJ is through the University of Saint Joseph home page. In addition to registering for classes, students may access a variety of administrative information through this portal. More information is at  www.usj.edu.

Distance Learning

Students must register for Distance Learning courses no later than three days prior to the start of the course. Students registering for Distance Learning courses must use their USJ email address to participate in the course(s). Email addresses are issued at registration or when paying a deposit to the University. Before the start of each course, students will receive a detailed email from their professors regarding course material.

Before starting the Distance Learning course, students are encouraged to:

1. Access their University of Saint Joseph email account at mail.usj.edu
2. Contact the Connecticut Distance Learning Consortium (CTDLC) with any problems or support issues at support@ctdlc.org or 860.832.3887

When dropping an online course students will have until 96 hours after the course has started to drop the course without financial penalty. To drop a class, the student must fill out a drop form from the Office of the Registrar. Please contact the office at 860.231.5225. Students with questions about their online course may contact the Distance Learning site at support@ctdlc.org or the Office of the Registrar at registrar@usj.edu or 860.231.5225.

Consortium Arrangements: Hartford Consortium for Higher Education

Undergraduate and Graduate
The University of Saint Joseph is part of a consortium with other colleges in the Greater Hartford area. Under this agreement, University of Saint Joseph students may, with the permission of their advisor and the registrar, enroll in courses at Trinity College, the University of Hartford, Rensselaer at Hartford, the Hartford Seminary and Saint Thomas Seminary. Courses in selected disciplines may be taken at Capital Community College, Central Connecticut State University and the University of Connecticut at Hartford. Courses taken by University of Saint Joseph students at these institutions are handled as follows:

• In fall or spring semesters: Undergraduate students must be registered as full-time (combination of University of Saint Joseph and consortium college courses must total at least 12 credit hours) and complete cross-registration paperwork. Tuition costs are met through consortium arrangements between colleges. Grades for completed course work are submitted to the University of Saint Joseph by consortium colleges and are reflected on the University of Saint Joseph record. Credit hours are applied as University of Saint Joseph residential credit.
• In summer: There is no full-time eligibility requirement in the summer. Students register on-site at participating consortium colleges and pay tuition directly to that college. Upon completion of course work, students must request an official transcript be sent to the University of Saint Joseph registrar. Grades are reflected on the University of Saint Joseph record and hours are applied as University of Saint Joseph residential credit.
• Graduate students may enroll in up to 3 courses per academic year (fall, spring and one summer term) at another Consortium school.

Eligibility
Check with the home and host institution Registrar’s Office to confirm course eligibility. Full-time students enrolled at all other Consortium member institutions may enroll in selected courses at host institutions. Check course selections online or at the Registrar’s Office of your home college/university. 

Dropping/Adding Courses

Undergraduate and Graduate
All students wishing to add or drop a course must submit an add/drop form to the Office of the Registrar prior to the published add/drop deadline forthe semester for their respective academic calendar. Students must sign and date all add/drop forms.  Students are not allowed to sit in or participate in courses in which they are not enrolled and simply attending a class does not constitute an official enrollment in a course.  Non-attendance or notifying a University official other the Office of the Registrar and not submitting a completed and signed add/drop form does not constitute an official drop of a course.

Students may add and drop courses during the designated dates set forth by the Office of the Registrar and with the approval of their advisor. When students officially drop a course prior to the published and respective drop deadline, the dropped course will be removed voided from their academic transcript and related tuition charges will be adjusted accordingly.

All students wishing to withdraw from a course after the drop deadline must submit a drop form to the Office of the Registrar prior to the published deadline to withdraw for the semester for their respective academic calendar. Students must sign and date all withdrawal forms.  Students are not allowed to sit in or participate in courses in which they are not enrolled and simply attending a class does not constitute an official enrollment in a course.  Non-attendance or notifying a University official other the Office of the Registrar and not submitting a completed and signed add/drop form does not constitute an official drop of a course.  All students who withdraw from a course by the published withdrawal dates set by the Office of the Registrar and published in their respective academic calendar will receive a grade of W in the course from which they withdraw and their academic transcript will be so noted.

All students wishing to drop a Distance Learning course have until 96 hours after the course has started to drop the course without penalty.

Please refer to the academic calendars published by the Office of the Registrar and are posted on line at  http://www.usj.edu/student_life/resources_and_services/registrar_office/academic_calendar.html  add/drop and withdrawal dates for each of the respective academic calendars associated with the Undergraduate Women’s Program, Undergraduate Adult Learner’s Program, Graduate and Professional Studies Program, and the Off-Campus Education Program. 

Directed Study

Undergraduate and Graduate
If a student registers for a course that is canceled due to a lack of enrollment, a directed study may be initiated at the discretion of the instructor, department chair, and dean of the school.

Pass/Fail Option

Undergraduate
Sophomore, junior, and senior students may enroll for one elective course each semester on a pass/fail basis. This option is provided to encourage students to enroll for courses outside of their areas of concentration or liberal arts requirements. Students must declare their intention to enroll on a pass/fail basis within the first two weeks of the semester. A grade of P, which is equivalent to a C- or better, shall receive graduation credits but no GPA credits or grade points. If course work is evaluated at less than C-, a D or F will be issued.

A grade of F shall receive GPA credits but no graduation credits or grade points. Courses that meet requirements for a major or a minor or the General Education curriculum may not be taken on a pass/fail basis.

Auditing Courses

Undergraduate and Graduate
Any student may audit one undergraduate course per semester on a space-available basis. Students who take in excess of 18 credits in any given semester may pay one half (1/2) the regular per credit tuition for an audited course. Fees must be paid for Applied Music classes.

Auditing carries no credit and no grade. Even though a course is entered on the student’s transcript it does not affect a student’s part-time or full-time status. An audited course may be changed to a credited course (and vice versa) through the add/drop period by completing an add/drop form at the Office of the Registrar.

Alumni of the University of Saint Joseph and residents at the McAuley retirement community may audit one undergraduate course per semester with tuition waived and upon payment of a comprehensive student fee and any other course-related fees.

Course Attendance

Undergraduate and Graduate
Students assume responsibility for attending all lecture and laboratory meetings and for maintaining standards of academic performance established by the instructor. It is the prerogative of each faculty member to establish policy for student absences from lecture and laboratory sessions and from tests. Students must report prolonged absences of one week or more to the Provost.

Academic Workload - Full-Time, Part-Time Status, Less Than Part-Time

Undergraduate
A student who registers for 12 or more credits automatically becomes a full-time student. Students who are enrolled in 9 to 11.5 credits are considered 3/4 time; students who are enrolled in less than 9 credits are considered part-time. Students enrolled in fewer than 6 credits are considered less than part-time.

Full-time undergraduate students are expected to enroll for a minimum of 12 and a maximum of 18 credit hours of work each semester. The typical course load for a full-time student is 15 credit hours. A resident student must maintain full-time student status. Full-time students who wish to enroll for more than 18 credits in a given semester must have the written approval of their advisor, the department chair, and the dean of the school.

Graduate
A full-time graduate student is enrolled for 9 or more credit hours of work each semester. Students enrolled in 6-8.5 credit hours are considered part-time. Students enrolled in less than 6 credit hours will be considered less than part-time.

Final Examinations

Undergraduate
Final examinations are scheduled at the end of the semester. Students are expected to take their final examinations as scheduled. However, a student having more than two examinations on the same day or having more than one examination scheduled in the same time period should petition the registrar for permission to reschedule one exam.

A student who is unable to attend a final examination because of unforeseen circumstances must notify the Office of the Provost prior to the scheduled examination. The student must provide documentation for the absence prior to rescheduling the makeup exam. Students absent from the scheduled final examination without approval for rescheduling will receive an F for the examination.

Repeated Courses

Undergraduate and Graduate
Students who successfully repeat a course they previously failed will receive additional GPA credits, graduation credits, and grade points. Students successfully repeating a course previously passed receive GPA credits and grade points but do not receive additional graduation credits. The GPA will be calculated for repeated courses using the most recent grade obtained for completion of that course. A student’s transcript will show grades for both courses. The second course entry will show a notation that the course was repeated. It should be noted that financial aid is not available for classes taken more than twice.

Transfer Credit

Undergraduate
Pre-approval is required to take courses at another institution, in order to ensure that coursework completed will be transferable. You may request pre-approval for courses to be completed in the U.S. on the Request to Receive Course Work from Another College form. If you have already completed course work at another institution and did not obtain pre-approval, you may still request transfer credit for work completed. However, there is no guarantee that transfer credit will be awarded. If you have requested and obtained pre-approval, you only need to have your official final transcript from the institution you attended sent to the Office of the Registrar in order to complete the transfer credit process. 

University of Saint Joseph
Office of the Registrar
1678 Asylum Ave
West Hartford, CT 06117

You do not need to submit the transfer credit request form a second time. Approval forms are available in the Office of the Registrar.

Only official transcripts from other schools may be used to evaluate or award credit.

You will be contacted if any additional information is required during the transfer credit evaluation process. Depending on the date of receipt, this process may not be completed prior to the course enrollment deadlines of your returning semester. Therefore, you should not rely on this credit in determining your course schedule or credit load for your semester of return. Approved transfer credit will appear on both your unofficial and official University of Saint Joseph transcripts. The institution attended and credits awarded will be noted on the transcript.

Graduate
Ordinarily, a maximum of six credits may be transferred from another accredited graduate school into a University of Saint Joseph graduate program. Exceptions to this maximum are noted under specific program descriptions. To be eligible for transfer credit, a course to be transferred must have been completed within the last seven years and carry a grade of B or higher.

Transfer of credits is not granted automatically. Application forms for transfer of credit are available online at www.usj.edu/gradforms. An official transcript of the credits and a completed Transfer of Credit form must be received in the Office of the Registrar. A student may also be asked to have a course description sent with the transcript, if necessary. No transfer credit will be considered until the student has been matriculated. Approval is granted by the department chairperson after consultation with student’s advisor.

Credit for Service in the Armed Forces

Undergraduate
The University of Saint Joseph will award one semester hour of transfer credit for completion of basic military training. Other educational experiences earned during military service will be evaluated on a case-by-case basis, and require an official transcript from the respective college or university for consideration.

International Transfer Credit

Undergraduate and Graduate
Students who wish to transfer credits from a non-U.S. institution must have their transcript evaluated by a professional evaluation service. Below are two services that may be used:

The University of Saint Joseph will accept evaluations from all NACES members. Please visit www.NACES.org for a complete list.

Classification of Students

Undergraduate
A student is considered a degree-seeking student at the University of Saint Joseph once officially accepted by the Admissions Committee. Depending on the number of credits earned, the student is classified as first-year, sophomore, junior, or senior:

• Senior — 84 earned credits
• Junior — 54 earned credits
• Sophomore — 24 earned credits
• First year — less than 24 earned credits

Change of Address

Undergraduate and Graduate
Students are responsible for notifying the Office of the Registrar in writing of a change to their legal residence. Post office boxes are not considered legal addresses.

Change of Name

Undergraduate and Graduate
Students are responsible for providing the Office of the Registrar with official documentation of a legal name change. Official name changes requested after a semester has begun will not be processed until the last day of final exams.

Transcript of Academic Work

Undergraduate and Graduate
Students may obtain their unofficial transcript online at www.usj.edu/student_life/resources_and_services/registrar_office/transcripts.html. Students must request official transcripts in writing. A $4 fee is charged for each official transcript. All indebtedness to the University must be adjusted before an official transcript of credits will be released. Official transcripts bearing the University seal may be:

1) sent by the University directly to the intended recipient, or

2) picked up by the student.

Transcript requests will be processed and mailed within 5 days upon receipt of a written request.

No changes will be made to the official transcripts of graduated students unless there is sufficient proof of an error on the transcript. Documentation to support the claim of an error must be submitted in writing to the Office of the Registrar within six months of the date of graduation from the University.